RecipeAgents / Recipes / Personal admin
Personal admin recipeVoice memo into a to-do list
Ramble into your phone while walking, and get a clean to-do list in your task app.
| Input | Audio file in a cloud folder |
| Tools | Phone recorder → Google Drive/Dropbox, Make, a transcription step (Whisper API), an AI step, Todoist or Things |
| Time | Setup about 45 minutes. |
Download it
- n8n workflow (.json)Import in n8n: Workflows → Import from file. Then connect your credentials.
- Zapier blueprint (.md)Step-by-step rebuild guide. Zapier has no public import format, so this isn't one-click.
- Open the Zap editorCreate a new Zap and follow the blueprint.
The n8n file has three nodes (trigger, AI step, output) plus a read-me note. We check that its JSON structure is valid, but we haven't run every file in a live n8n instance, so test it with sample data before you switch it on.
Steps
- Trigger: new audio file.
- Transcribe it.
- AI step pulls out the tasks.
- Create the tasks, keeping the transcript as a comment.
The prompt
From this transcript, list concrete tasks (verb first, under 12 words each), with a due date only if I said one. Ignore musings. Transcript: {{t}}Sample run
Example input (written for illustration)
'…oh and I need to call the accountant about the VAT thing before Thursday, and maybe look at new running shoes…'
Example output (shows the format, not a real log)
• Call accountant about VAT (due Thu) • Look at new running shoes
SPONSOR SLOT · AVAILABLEFeature your product here
Where it breaks
- Maybe-tasks. “Maybe” items become tasks. Add a rule: anything prefixed with maybe goes to a Someday list.
- Anything customer-facing or money-related. Keep a human approval step until you've watched a few dozen runs and trust it.
Tool names and pricing change often, so check each tool's current docs before you build. Times on this page are estimates, not measurements.